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Pre-arrival information

Welcome

 

Congratulations on your admission to the MSS Program! ISU is looking forward to welcoming you all to the Program and to yet another great MSS year!

Before your arrival, we remind you to please read carefully the pre-arrival information section.

We understand that preparing your arrival can sometimes be a daunting experience, particularly for those of you coming from outside France and having to deal with visa applications and other administrative formalities prior to your arrival. The best tip we can give you is to start your preparations as early as possible and please do not hesitate to contact the Student Affairs Office for advice and guidance.

 Please take note of the following initial KEY DATES:

30 June 2017 - payment of remaining fees
30 August - 5 September 2017- Intensive French classes (optional)
06 September 2017 – Registration
11 September to 24 October 2017 – Module 1

Other key dates will be provided later on.

Tuition fees and deposit

All tuition fees must be paid (or proof that payment is in process must be provided) by 30 June 2017. Proof that payment is in process can be provided either through a letter from a sponsor guaranteeing that payment is in process, or through a bank document certifying that a bank transfer to ISU’s account is in process.
Prior to the start of the program, each student is also required to pay a 200 € deposit and a fee for health insurance (where applicable) depending on your situation (age, citizenship etc.).Each incoming student will receive a tailored email to make sure one's pay the appropriate amount. This amount must be paid to the ISU Accounting Department.

The deposit is to cover various expenses which ISU will pay on the student’s behalf during the academic year and which are not covered by the tuition fees.
Such expenses may vary slightly depending on the situation and requirements of each individual student but will include, where applicable, mandatory expenses related to residence permit applications and student association fees.
Fees the student incurs due to loss of their access badge, loss or late return of ISU library books, or damage to other material or equipment borrowed from ISU during the course of the year will also be taken from this deposit. Students are entitled to request a statement of expenditure of their deposit at any time during the academic year.

At the end of the year, each student will receive a list of the expenses paid from the 200€ deposit together with reimbursement of the remaining amount, if any.
If the tuition fees and payment of the deposit have not been fully settled, the student will not be permitted to register for the MSS program.

Documents to provide

Please provide documents in blue by email before the registration - PDF or JPEG formats only-.

Please provide documents in black at registration.

FRENCH CITIZENS:

Ο Passport (your passport must be valid until at least the end of February 2019 and must contain a minimum of 3 or 4 blank pages). Provide scan of the identity pages of your passport in advance.
Ο For students under 28 years old, proof of social security coverage in France valid until 30 September 2017.
Ο For students who are 28 years old or over, proof of social security coverage in France for the full academic year.
Ο A scan of the "certificat individuel de participation à l'appel de préparation à la défense"
Ο A scan of an official passport photo (JPG. or PNG. formats)
Ο 3 official passport photos printed professionally on good quality paper, with white/pale backdrop (format 3.5 x 4.5 cm).
Ο Once you have secured housing in Strasbourg, you will need to provide ISU with a copy of your housing lease contract in your name.

CITIZENS OF THE EUROPEAN ECONOMIC AREA**, SWITZERLAND, ANDORRA or MONACO:

Ο Passport (your passport must be valid until at least the end of February 2019 and must contain a minimum of 3 or 4 blank pages). Provide scan of the identity pages of your passport in advance.
Ο Proof of the required health insurance coverage.
Ο A scan of an official passport photo (JPG. or PNG. formats)
Ο 3 official passport photos printed professionally on good quality paper, with white/pale backdrop (format 3.5 x 4.5 cm).
ΟPlease note that once you have secured accommodation in Strasbourg, you will need to provide ISU with your local address and a copy of your housing lease contract in your name. 

** The EEA consists of the European Union Member States, plus Iceland, Liechtenstein and Norway.

CITIZENS OF ALL OTHER COUNTRIES:

Ο Passport & Visa (your passport must be valid until at least the end of February 2019 and must contain a minimum of 3 or 4 blank pages).Provide scan of the identity pages of your passport and scan of your visa in advance.
Ο Proof of the required health insurance coverage (refer to the insurance section below).
Ο Proof of financial resources (please provide the same documents which you presented to the French Embassy or Consulate for your long stay student visa application).
Ο A scan of an official passport photo (JPG. or PNG. formats)
Ο 6 official passport photos professionally printed on good quality paper, with white/pale backdrop (format 3.5 x 4.5 cm) and conforming to official French specifications.*
Ο Original copy of your birth certificate with a French translation certified by an official translator (Original birth certificate + Translation). Provide a scan of your birth certificate and its translation in advance.
Ο For students who are married: the original copy of your marriage certificate (with a certified translation).Provide a scan of your marriage certificate and its translation in advance.
Ο Once you have secured housing in Strasbourg, you will need to provide ISU with a copy of your housing lease contract in your name.

* For detailed photo specifications, see http://www.diplomatie.gouv.fr/fr/IMG/pdf/depliant_norme_photo-2.pdf

Students accompanied by a spouse and/or children will be required to provide the same above documentation for each accompanying person.

If photos do not conform to official specifications, they will not be accepted.

Please be aware that, for visa validation/residence permit applications later on, French Authorities will not accept photographs of a person wearing any form of head-covering ie. head-scarfs, hats, turbans, etc. Photos must show full face and head.

Passport requirements

  • All students coming to ISU must have a valid passport (including French students). This passport must be valid until at least 6 months after the end of the Academic year (i.e.February of the following year), and have several blank pages available for any visa stamps required during the MSS Program.

Visa requirements

Who does NOT need a Visa?

Students from the European Economic Area (European Union, Iceland, Liechtenstein and Norway) or from Switzerland, Andorra or Monaco do not need a visa to enter France to study.

Who NEEDS a Visa?

Ο Students from all other countries entering France for study programs of over 3 months duration must obtain a student visa (Type: Etudiant – D).
Ο Students registering in the MSS program for more than 6 months must obtain a long-stay student visa (visa de long séjour étudiant). This visa enables the student to apply for temporary residence status for the academic year after arrival in France. http://www.campusfrance.org/en/page/long-term-visa-used-residence-permit-vls-ts
Ο Modular students registering for a period of less than 6 months must obtain a temporary student visa (visa de long séjour temporaire étudiant). This allows study in France for up to 6 months without the need to apply for temporary residence status. Note that this visa cannot be extended or changed after arrival in France.http://www.campusfrance.org/en/page/short-stay-visas-under-90-days
Ο Modular students planning to study at ISU for less than 3 months must enquire with the French Consulate in their home country whether they need a short stay student visa.

Ο Students arriving without the appropriate visa will not be permitted to register at ISU.

  • For many countries, visa processing and delivery can take several months, therefore it is strongly recommended to apply as early as possible.
    Students requiring a visa to come to France will receive a letter to this effect from ISU, together with a certificate of pre-enrollment (Attestation de Pre-inscription) to be included with the visa application.
    The visa application must be filed with the appropriate French Consulate in the student’s home country.
    Links to French Consulates in most countries can be found at: www.mfe.org (under the section “Annuaires”,then “Ambassades et consulats francais a l’etranger”). Please refer to the Consulate in your home country for specific information on the visa application procedure.
  • When applying for your visa, students with more than one first or last name should ensure that they clearly indicate their first and last names exactly as they are stated in their passport.
  • Visa Fees: In 2017, the cost of a Long Stay Visa Application (more than 90 days) was 99 € and the cost of a Short Term Visa Application (less than 90 days) was 60 €.

Insurance

Health, accident and personal liability insurance coverage is mandatory for all students and must be valid from the moment they arrive in France until their departure at the end of the program. Precise requirements depend on your nationality and age so please read the requirements below carefully.

Non Europeans (under 28) & French Students :

Non European and French Students who are under 28 years of age on 1 September 2017 are entitled to insurance coverage under the French student health insurance scheme (régime étudiant de la sécurité sociale). This coverage is mandatory for French students and foreign students from outside the European Economic Area falling within the above age limit. It is arranged with the cooperation of the University of Strasbourg.   ISU students in this category will also be required to subscribe to an additional complementary insurance package to ensure comprehensive coverage of health care expenses in France and coverage for personal liability.

The total cost of the student insurance+ the complementary package for 2016/2017 was 470 €. Subscription to this insurance must be arranged through ISU and students in this category will be required to pay the total cost of the inurance on or before the ISU registration day. In addition to providing health care coverage in France, this insurance package also provides the student with the necessary insurance coverage required for their internship. Additional health and accident insurance coverage may be required for the internship period, depending on the location of the internship.


Note that in accordance with the new regulations for the French academic year this insurance package  provides normally coverage from September 1st, 2017 to August 31st, 2018. However, the Univeristy of Strasbourg will not be able to register the ISU students till after mid-September, as you will first have to be registered with ISU.  ISU students in this category are therefore also required to purchase the Aon ICS Complete insurance package to cover them from the date of their arrival in France until the 30th of September 2017. The ICS Complete insurance can be subscribed to online at  www.aonstudentinsurance.com at a cost of around 40€ per month.

Students from Quebec, Canada will be exempt from subscribing to the Student Health Insurance Scheme provided they are in possession of form SE.401.Q.102.BIS which must be obtained from the Quebec Régie de l’assurance-maladie before coming to France. This form entitles the student to the same level of coverage as the European Health Insurance Card described below.


Students with this form are therefore similarly required to obtain an additional private insurance policy to cover remaining health care expenses, repatriation to the home country in the event of an emergency, and personal liability coverage. Additional health and accident insurance coverage may be required for the internship period, depending on the conditions of their complementary insurance policy and the location of the internship.


French students over the age of 28 who do not qualify for the Student Health Insurance Scheme must provide proof that they are entitled to treatment within the French social security system via another scheme (e.g. CMU, regime salarie, etc.).

Flowchart guide for minimum insurance

European Students :

Students from another country within the European Economic Area (EEA) are exempt from registering with the French student health insurance scheme provided they have obtained a European Health Insurance Card that is valid for the full academic year (see http://ec.europa.eu/social/main.jsp?catId=559).


This Card must be obtained from the government health authority in the student’s home country before coming to France. The card is free of charge and enables the student to register directly with the French health insurance authority in Strasbourg (Caisse Primaire d’Assurance Maladie) and receive treatment within the public health system. This card entitles students to partial reimbursement of health care expenses (generally between 35 and 70 %, depending on the type of treatment). Students in this category are also required to obtain an additional complementary private insurance policy which includes cover for remaining health care expenses, repatriation to the home country in the event of an emergency, and personal liability coverage.

 

Students who are unable to obtain a suitable complementary insurance in their home country can subscribe to an Aon European complementary insurance through ISU during registration at a cost of around 310€ for the full academic year (the Aon insurance includes personal liability coverage. For the internship period, a small top-up fee may be required before departure depending on the destination.
Students from the EEA who do not hold the European Health Insurance Card and who are under 28 years of age on 1 September 2017, will be required to register with the French Student Health Insurance Scheme described above.


Students from the EEA who do not hold the European Health Insurance Card and who are 28 years or over on 1 September 2017, will be required to purchase the Aon ICS Complete insurance package described below.


Students in this category should be aware that,depending on the conditions of their complementary insurance policy and the location of the internship, additional health and accident insurance coverage may be required for the internship period.

Flowchart guide for minimum insurance

Non European Students 28 and over :

Students who are aged 28 years or over on 1 September 2017 and who do not hold a European Health Insurance Card are required to purchase the Aon ICS Complete insurance package to cover them from the date of their arrival in France through to the end of the academic year.
This insurance can be subscribed to online at www.aonstudentinsurance.com and provides worldwide coverage, including personal liability coverage and the necessary coverage required for the internship.The cost of this insurance is around 40 € per month.

Flowchart guide for minimum insurance

Budget

The Euro (€) is the official currency in France.
The Euro is divided into cents (or centimes). 1Euro = 100 cents (or centimes). There are 1, 2, 5,10, 20, 50 cent coins as well as 1 and 2 Euro coins and 5, 10, 20, 50, 100, 200, 500 Euro banknotes.
Please note that 200 and 500 Euro bank notes might be refused (especially for small purchases).
Your budget for accommodation and living expenses in Strasbourg will, of course, depend on your personal preferences and activities. However, as a minimum, it is advised that students budget for at least 800 Euros per month.

Note that you are responsible for:

Ο your living expenses for the duration of the program
Ο your round-trip 
Ο your insurance
Ο your living expenses and travel related to your mandatory internship.

Budget for the internship:
Note that the cost of living for the 3-month internship period of Module 5 will vary greatly depending on the location of the internship. Be aware that some of the host organizations do not pay their interns, you should therefore plan your budget in advance.

Registration day

Ο Registration will take place by appointment on 06 September 2017 in the ISU Library (or on 25 October 2017 for students coming from the SSP).
Ο You will receive notification of the time for your appointment approximately one week before registration.
Ο All students must be in Strasbourg for the registration day.
Ο Any students arriving after the registration day must inform the Student Affairs office in advance,and will be required to justify their late arrival. Please be aware that late arrival may jeopardize your admission into the program.

During your registration appointment, academic records will be checked, payment of tuition fees will be confirmed and receipt of all documents required for administrative formalities will be verified (see the list of required documents). Once registration is complete, students will receive a certificate of enrollment.

Please note that students requiring a student visa will be required to provide a copy of their visa during registration otherwise they will not be permitted to register for the MSS program.

What happens at registration:

STEP 1 - Welcome

    Ο Distribution of Program Documents
    Ο Photo (a headshot of each student will be taken for the MSS class listing)
    Ο Verification of any outstanding admissions documents

STEP 2 - Finance

    Ο Verification that Tuition Fees* have been paid in full
    Ο Payment of Deposit* : 200 €
    Ο Payment of insurance subscription - ONLY for students registering in the French Student Insurance Scheme (470 € in 2016-2017 or for students holding the European Health Insurance Card       electing to subscribe to the AON complementary insurance for EU students (310 €)

* See section "tuition fees and deposit"

STEP 3 - Student Affairs(please see Documents to provide):

    Ο Verification of Health Insurance Requirements
    Ο Student Card Applications
    Ο Application for Visa Validation (where applicable)
    Ο Acknowledgement of MSS program policies and regulations

    Ο Registration to SUAPS (Strasbourg University Sports Association) and/or Carte culture
    Ο Certificate of Enrollment

STEP 4 - Computer and Network Services

    Ο Configuration of personal laptops for ISU working environment (if you have a personal laptop, please bring it with you at registration)
    Ο Acknowledgement of CNS policies and regulations

STEP 5 - Library

    Ο Library registration

STEP 6 - Access Card ( At the reception desk)

    Ο Distribution of ISU building access card
    Ο Distribution of credit keys for ISU vending machines